Blogging at work can be a really great thing for you, your colleagues, and your employer overall. You should really consider doing it! But, it comes with some strings attached. The user interface in SharePoint 2013 isn’t the greatest, and it drops some unnecessary barriers you should be aware of.
One way to get around the annoyances of the browser-based blog editor is to post your blogs directly from Microsoft Word instead. Word 2013 and 2016 support this feature. (Word 2010 probably does, too, but I’ve never tried it.) I’ve compiled the instructions below to post from Word.
The first time you post from Word, you’re going to have to connect it to your blog. So let’s do that first.
- Open up the home page to your blog in your favorite browser. You’re going to need the web address (URL) later on to create the connection.
- Open up Word 2013 or 2016 and open a new blank document. (Don’t open a new blog post or anything special. Just start with a new blank document.)
- Click File > Share > Post to Blog > Post to Blog.
- Word will send you the pop-up below telling you that the blog needs to be registered. Click “Register Now”.
- Next, Word needs to know what kind of blog you’re going to connect it to. From the drop-down menu, click “SharePoint blog” then click Next.
- Now Word needs the web address (URL) of your blog. From step 1 above, you should have the blog open in your web browser. You’re going to copy part of that URL. Unfortunately SharePoint makes its URLs unnecessarily complex. While everything may be necessary for the software, the display text is confusing for users. Your blog’s URL should be in the format of:
This isn’t exact; I can’t predict what the left part of the URL will look like. But the
is standard. Now highlight the text all the way to (and including) /Blog (do not take _layouts or anything to the right of that). Paste that URL into the box from Word.
- Presuming nothing goes wrong with creating the connection, you should get the confirmation pop-up below. Click OK.
- You’ll be brought back to the Word editor, except now it will be the blogging interface, shown below.
It’s very similar to Word’s normal layout and offers a number of options for formatting, etc. You can paste images and multimedia directly into a post and they’ll be uploaded and incorporated automatically when you publish the post. Categories can be inserted from the ribbon. And you can publish directly from the ribbon, too.
Overall, I much prefer the Word interface for blogging on SharePoint because it does a lot of the grunt work for me that I would otherwise have to do if I were posting to SharePoint from within the browser.